Capacity planning shows how much work your team can take on.
Key concepts
Capacity — How much time your team has available (hours, days, or story points per quarter).
Utilization — How much of that capacity is allocated to work.
Headcount — Number of people on your team.
Time allocation — % of time each person dedicates to work (100% = full time).
Team capacity calculation
Team capacity = number of people × hours per person × time allocation %
Example
- Team size: 4 people
- Hours per week: 40
- Time allocation: All at 100%
- Weeks per quarter: 13
- Total quarterly capacity: 4 × 40 × 13 = 2,080 hours
If one person is 50% allocated:
- Adjusted capacity: (3 × 40 × 13) + (1 × 40 × 13 × 0.5) = 1,820 hours
Utilization percentage
Utilization = allocated work / available capacity × 100%
- 0–80% — Healthy (room for unplanned work)
- 80–100% — At capacity (tight)
- 100%+ — Overallocated (risky)
View capacity in Capacity Planning
- Go to your project
- Click Capacity (or Capacity Planning)
The grid shows:
- Team members (rows)
- Quarters (columns)
- Utilization % for each person each quarter
- Available hours and allocated hours
Factors affecting capacity
Overhead — Meetings, administration, etc.
Team size — Adding or removing people
Time off — Vacation, parental leave, etc.
Project commitments — Internal projects that reduce availability