Add capacity adjustments

Account for holidays, meetings, and other activities that reduce available team capacity.

Adjust capacity for holidays

1. Go to your project Settings
2. Find the Holiday % field (under Capacity section)
3. Enter the percentage of work time lost to company holidays (e.g., 10%)
4. Click Save Capacity

The Capacity grid recalculates available hours for all team members, reducing capacity by this percentage.

Example

• Base team capacity: 2,000 hours per quarter
• Holiday %: 10%
• Adjusted capacity: 2,000 × (1 – 0.10) = 1,800 hours

Adjust capacity for meetings

1. Go to your project Settings
2. Find the Meeting % field (under Capacity section)
3. Enter the percentage of time team members spend in meetings (e.g., 15%)
4. Click Save Capacity

The Capacity grid recalculates available hours, reducing capacity by this percentage.

Example

• Base team capacity: 2,000 hours per quarter
• Meetings %: 15%
• Adjusted capacity: 2,000 × (1 – 0.15) = 1,700 hours

Combined adjustments

Both holiday and meeting adjustments apply together:

Base capacity: 2,000 hours

• Holiday %: 10%
• Meetings %: 15%
• Final available capacity: 2,000 × (1 – 0.10) × (1 – 0.15) = 1,530 hours

This reflects realistic capacity once holidays and regular meetings are accounted for.

Impact on utilization

Adjustments are reflected in the Capacity grid:

• Available hours = Base hours × (1 – Holiday %) × (1 – Meetings %)
• Utilization % = Allocated / Available × 100

A 90% utilization with adjustments means the team is near capacity after accounting for holidays and meetings.

Review and update adjustments

1. Go to your project Settings
2. Locate the Holiday % and Meeting % fields in the Capacity section
3. Update values if your company’s policies change
4. Click Save Capacity

Changes apply to all team members in the project immediately. These are project-wide settings, not configurable per team or per quarter.