Manage time allocation across teams

Team members can belong to multiple teams with different % time commitments. Each person manages their own team memberships and allocations.

Manage your team memberships

Users can join multiple teams and set their time allocation (%) for each.

1. Go to Team Memberships or your Account Settings
2. View your current team memberships
3. Each membership shows your % time allocation for that team

Join a team

1. In Team Memberships, click + Add Team
2. Select a team
3. Enter your time allocation % (e.g., 50%)
4. Confirm that your total allocation across all teams stays ≤ 100%
5. Click Join

Example: If you’re already 70% allocated to the Backend team, you can join the Infrastructure team at 30% (total 100%).

Update your allocation to a team

1. In Team Memberships, find the team
2. Click the Edit button (pencil icon)
3. Enter your new % allocation
4. The system validates that your total stays ≤ 100%
5. Click Save

If you set your allocation to 50% and other teams total 60%, you can only allocate up to 40% to avoid exceeding 100%.

View total allocation

1. In Team Memberships, see your total allocation %
2. It should total 100% (fully allocated) or less (available capacity)

If you’re at 100%, you must reduce allocation to one team before increasing another.

Remove yourself from a team

1. In Team Memberships, find the team
2. Click Leave Team or Remove
3. Confirm the removal

You are no longer a member of that team.

How allocation affects capacity planning

Your team allocations feed directly into Capacity Planning:

• If you’re 50% allocated to a team, that team’s capacity planning uses 50% of your available hours
• If you’re 70% + 30% across two teams = 100%, your full hours are assigned
• If you’re 70% allocated, you have 30% unallocated (available for other projects)

Example: Cross-functional assignment

Alice manages her own allocations:

• Backend team — 70% (primary team)
• Infrastructure team — 30% (secondary team)
• Total: 100% (fully allocated)

Alice can see her utilization in Capacity Planning:

• Backend utilization: based on 70% of her capacity
• Infrastructure utilization: based on 30% of her capacity

What admins can do

Project admins can:

But cannot set allocations—users manage their own

Create and delete teams (in Settings > Teams)

Add/remove team members from a team